A large proportion of the College are unaware that, on occasions, there is a limit to the service that the Catering Department can provide and that the Student Building (Buttery) is just as able to provide a similar hospitality service. To avoid any future disappointments, please advise colleagues to bear this in mind when ordering hospitality.

The following is provided as general guidelines for colleagues:

• Hospitality can be delivered to any room on the main site between 9 am and 5pm, Monday to Friday - except for the Main Foyer, Science Laboratories, computing and music rooms or the ground and third floors of the Nursing building.

• Catering Services do not have the available resources to deliver to Glebe House, The Marlowe Centre, The Old Sessions House, Neville House, Lady Woottons Green or St Gregory's. There is a kitchen available for use in the St Gregory's Centre which may be booked at the same time as the hall itself. The Resources Office must be given the name of a nominated person who will be responsible for the kitchen and the equipment therein at the time of booking. By exception, arrangements can be made to provide hospitality in Old Sessions House if the resources are available on the day.

• After 5pm or at the weekend, hospitality will only be provided in the SCR, Cloister Room, Main Hall, Ag36 and Af33. Arrangements can be made for refreshments to be collected from the SCR after 5 pm if preferred. Permission for use of the SCR can be obtained from The President, Anne Baldwin, extension 2479.

• Hospitality Services are also available from the Student Building (Buttery). With the agreement of the Student President facilities within the Student Building such as the South Room, a comfortable diner seating up to 50 people or Blanthorns, a small function room for about 15 people can be available at weekends and in the evening. Buffet style light lunches and sandwich lunches together with the use of bar facilities makes the Student Building an ideal alternative to having refreshments in the meeting room. Other rooms are also available, where hospitality can be provided. The Food and Beverage Manager is able to provide wine and other beverages on request. The Buttery, are also able to provide catering services on request to other buildings within College such as the RFTV building. Please contact Vicky Allsop, Food and Beverage Manager or her deputy, Brenda Biddiss on extension 2270 to check availability before completing a Hospitality Form.

Please remember to use a separate form for each day and forward to the Catering Department or the Student Building (Buttery) in plenty of time to meet the requirement (at least 48 hrs notice). Please note that the Catering Department will surcharge if they accept a late booking request. If you do not receive a copy of your hospitality form appropriately authorised before the event, please contact the Catering Manager on 2238.